Every day is a day of news about a new data breach that could destroy an organization financially, destroy the trust that patients, customers or customers have in a brand and create legal nightmares. Cybercriminals can steal sensitive information, whether it is in paper or digital format and from the documents companies use and manage.

This is the reason why secure document management isn’t merely a best practice, but a necessity. Secure document management helps protect information from unauthorized access and attacks. It helps organizations meet major compliance standards such as HIPAA and GDPR.

The main kinds of secure document management are document encryption and digital rights management. They also include watermarking, and clearly-defined access control. These options let you restrict access to a document only to those who need it for their work, and prevent them from editing, printing, or copying it.

Document security is the restriction of the number of times that a document may be downloaded, printed or saved on a different computer. This makes it impossible for cybercriminals “rip” your data to put it on theirs. It also reduces the possibility that a document will be damaged, which is a problem that can occur when a user alters a file in error or in a malicious way.

Secure document management software can help businesses save time as well as money by eliminating manual processes that could create mistakes, and allowing them to improve client communication and build more trusting relationships. In the end, these technologies are essential to the success of any business.