When choosing board meeting software you should look for a firm which offers a free trial or demo account. It will let you see how easy the software is to use, and what it has to offer. You should also learn what kind of customer service they provide, as well as how they take to answer questions or issues.

Board management tools can cut down on meeting preparation time by automating processes such as finding the best times for meetings as well as collecting RSVP responses and setting up meetings for recurring meetings. By keeping documents in a central place they make it easier to collaborate and share documents. Furthermore, the software for board meetings can reduce travel costs by allowing members to participate in meetings remotely.

Board members must be accessible to their notes and meeting materials immediately regardless of whether they’re in the office or on vacation. Look for a board portal that has mobile support to allow directors to work from anywhere, at any point. Accessing their meeting materials through their smartphone or tablet allows them to stay connected with the board even if they are not in their office or in a foreign place.

The top board portals come with security enhancements to keep sensitive information safe. You should look for certifications such as SOC-II to ensure that confidential documents the board reviews are kept in the virtual boardroom and don’t become the subject of fishing expeditions or frivolous lawsuits. They should also allow anonymity in voting on sensitive subjects to ensure that everyone’s voice is heard.