There are numerous options on the market, whether you want board meeting software to help your meetings be more productive and less time-consuming or just want to digitize all of the board’s documents. From basic, free options to premium board portals You’ll find a variety of options that fit your needs and budget.

Depending on the features offered and the complexity of your board management system depending on the features and complexity of your board management system, you can expect to spend anywhere from a few hundred dollars to several thousand dollars a year. The annual fee for subscriptions covers maintenance, support and upgrades to your board management system. You’ll also save money by eliminating the traditional costs of binding and printing for your meeting materials, courier charges and other costs related to the distribution of your board’s books.

A comprehensive solution for your board portal includes everything your business will require to prepare for meetings, conduct them, and keep track of the outcomes of your meetings. The features include scheduling tools as well as simple uploading of documents, as well being able to access meeting agendas and resolutions. You can also use the platform to track RSVPs and set up committees, and much more. Some platforms offer eSignatures which make it easier for everyone to sign a consent and approval.

The best free board management software will provide at least 128-bit encryption to ensure that your board’s email and communications are safe from phishing attempts and hackers. Many free systems however, do not provide security whatsoever, or very low encryption, which could expose sensitive information to outsiders.