A board portal is an online secure platform that houses all of your company’s governance-related documents and information. It allows members to access documents on any device and track the activities of documents. This improves accountability and transparency.
A good board portal must serve as a central repository that can provide an archive of all documents related to meetings including financials, audits, agendas, reports of committees meetings minutes, agendas, and much more. It should also have secure file sharing features that allows users to upload and share files with one another. It should also include an easy-to-use electronic signature function that can be used for signatures on mobile devices or in person, as well as an integrated tool for confirming the validity of digital signatures.
Whether you’re a private company, non-profit or government agency, board portals offer comprehensive features that make it easier for directors and administrators to manage committees, calendars, surveys, voting, eSignatures/approvals, and more. The best option is an flexible and robust framework that works with your governance processes and is able to work how you want to work — with meetings, voting dates, and surveys that automatically sync to the calendars of board members.
It is essential that all participants are involved in the selection of software for managing boards early enough, so that they can be trained and assist with the adoption. In the end, a great board portal will help save time and increase collaboration, while also increasing accountability and transparency.
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