As more businesses adopt flexible working and hybrid work sharing files online is a vital way to collaborate. How can you ensure that your files are transferred safely? What are the most effective tools for file sharing?
File sharing is the transference of digital files between devices or computers. This can include anything from text documents and images to videos and music. It is essential to select the best file sharing option, as it can improve your efficiency and decrease bottlenecks. Many corporate files contain sensitive information that could be accessed by the uninitiated if not secured.
Sharing files online can be done through cloud storage platforms, such as Dropbox, Google Drive, and Microsoft OneDrive, P2P networks, FTP servers, or an mapped drive on your LAN. Once files are uploaded to the cloud, users have access to them via links, invitations, or password. These links are either public as well as restricted or password protected. You can also share files with colleagues using instant messaging software or tools for collaboration on projects.
Consider choosing a tool with two-factor verification (2FA) (new window) if you are looking for the best online file sharing software. This helps secure your account and blocks unauthorised access even if a person guesses or finds out your password. Additionally, only send your files to those who require them. If someone only needs to look over three files, for example, don’t provide them with access to your entire corporate folder.
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