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There’s an old saying that states “An ounce of prevention is worth one pound of cure.” This rings true for meetings, particularly when it involves planning and preparing. The more time that you spend on organizing your meeting, the more efficient it will be.
Whether it’s a brainstorming session, an update on a project, or even a call with a client, there are certain steps that all participants must follow to prepare for the gathering. This article will provide simple tips that can ensure that the meeting you’re attending is productive and efficient.
Start by identifying what the purpose of the gathering is. Then, you can determine the essential discussion points and allocate time slots to each. This will help you stay on track and prevent your meeting from drifting off topic. This will also help you determine the duration of your meeting.
The next step is to gather any items that will be discussed during the meeting. These could include presentation slides reports, slides or any other documents that will add to the discussion. Final step: Make sure the documents are accessible to the participants. You can either attach them to the invitation to the meeting or share them via your internal communications channel.
Review the list of participants and determine if everyone is involved in the discussion. If not, remove any person who has duplicate knowledge or decision-making power. Consider assigning a specific person accountable for each action item.
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